Members in Attendance: Mandy Walker-LaFollette, Tendai Muparutsa, Heather Steele, Maria Minnaar Bailey, Adrienne Stewart
Members Absent: Alex Weeks, Daniel Lockley, Michael Sibanda
Non-voting members in attendance: Claire Jones
Meeting lead: Maria Minaar Bailey
Notes taker: Mandy Walker-LaFollette
Was a quorum of Board members present?: Yes
October Notes/Minutes
Approved.
Check-Ins from Last Month (All)
Festival Coordinator Contract follow-up: The contract has been signed!
Bookkeeper Contract follow-up (Maria):
- The Board has approved Maria and Gary Spalter’s proposal for role and payment for the next year. Maria will contact Gary and relay this to him.
Potential new board members:
- The Zimfest Board is in need of new Board Members. We are brainstorming potential recruits. If you are interested in joining the Zimfest Board, please see the Board Recruitment page on the website.
Dispensation of Square Paraphernalia Now in Janis’ Keeping (All)
Janis still has Square card reader and other physical materials. Alex/Janis still control the Square account.
Mandy will receive the Square materials from Janis. Heather will contact Janis to facilitate the transfer of ownership of the Square account and materials.
Zimfest 2025 Location
University of Idaho and Central Washington University have very similar expected costs. We need to decide at this meeting how to move forward for Zimfest 2025.
Final reports:
- University of Idaho (Heather)
- Heather heard back with a breakdown of the fees.
- The main drawback seems to be the small stage and 2nd-floor ballroom.
- Central Washington University (Claire)
- The main drawback here is limited dorm space, however with the right communication to the Zimfest community it should be okay.
- The ballroom here is on the 2nd floor, like U of I.
Heather moved that we choose to move forward with CWU. The Board has consensus that we should move forward with CWU!
- Claire will respond to CWU with this information. Claire will prepare a blog post with this announcement, and some additional Zimfest information.
- Heather will respond to U of I declining for 2025, but letting them know they are a possibility for 2026 or beyond.
Documentation Updates
Claire suggests that we create a Board position responsible for documentation updates, as we have fallen behind on the upkeep of some information documents.
The Board has divvied up current tasks and will consider adding a board position later.
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