February 7, 2021 Zimfest Association Board Meeting Synopsis
Members in Attendance: Daniel Lockley, Jacqueline Fallon, Tendai Muparutsa, Cloud Petayi, Janis Weeks, Mandy Walker-LaFollette, Alex Weeks
Members Absent: Chris Halaska, Drew Turner
Non-voting member in attendance: Claire Jones, Jared Fallon-Muparutsa
Review Agenda (All)
Approve January Minutes/Synopsis (All)
Drum Contract Follow-Up (Alex)
Dana has agreed to the contract. Alex will reach out to get a signature added.
2019 IRS Form 990
We got a notice that a form was not properly filed–need to follow up on this ASAP. Chris is working on getting the IRS to correct the address they are using.
Report on Insurance/Treasurer Duties (Claire/Alex/Janis)
The group met this month, and have some updates. Current D&O insurance covers more things than we thought. Consider consolidating D&O insurance and onsite festival insurance at one insurance agency. Maybe move all financials over to Quickbooks. Claire will be working on documenting recurring payments and when payments need to happen.
Planning for Zimfest in 2021 (All)
Based on discussion by Organizing Committee Meeting of the willing Jan 26.
Too many question marks about Covid vaccines, herd immunity and large gatherings.
Revisit all possible scenarios in late April.
- Evergreen on dates given; scramble to organize
- Or look for some place cheaper, no arrangements for room and board
- Later in fall – hybrid?
- All virtual – many possible diaspora musicians to perform. Teaching could be facilitated at Kutandara and/or Kutsinhira, and/or teachers familiar with online strategies
- Local events all on the same day. Share/stream videos?
- Do nothing (but better to maintain a presence)
Ideas are welcome from the community.
Festival Coordinator Contract Renewal
Claire took a couple of months off and now is starting back. She would be fine if she was kept on at a reduced rate. We need to have a better idea of our financial situation and what our plan is for Zimfest to help determine the amount of the contract. She has been being paid even though the contract ran out.
Create an association calendar – Alex, Daniel and Jacqueline
Sunday March 14th, 6:30 pm Pacific time on Zoom