October 9, 2022 ZA Board Meeting Minutes

October 9, 2022 Zimfest Association Board Meeting Synopsis

Members in Attendance: Daniel Lockley, Mandy Walker-LaFollette, Alex Weeks, Janis Weeks, Jacqueline Fallon, Tendai Muparutsa, Cloud Petayi
Members Absent: Chris Halaska
Non-voting members in attendance: Claire Jones, Trent Fallon-Muparutsa, Jared Fallon-Muparutsa

Review Agenda (All)

September Minutes/Synopsis (All)

Approved

Taxes Follow Up (Alex, Cloud)

2021 Taxes submitted.

Recruiting New Board Members (Alex)

We need more board members. Alex will send a blog post, and board members will consider people to ask directly.

Co-coordinator Structure for Zimfest Moving Forward (All)

There are a few proposals on the table: co-coordinator, as originally envisioned by Claire. Additionally, splitting more specifically into festival coordinator, plus paid bookkeeping/finance person. We will come back to this at the next board meeting with the books in front of us, to make a concrete decision.

Tech Committee Report (Janis)

Jake Roberts, Larry Israel, Nora Holmquist, Janis Weeks, Claire Jones

  • Our current webhost: it is very cheap, but there was an outage the week before Zimfest and the webhost’s response was less helpful than ideal
  • Working on updating the mission. Duties: 1. Backend keeping things going, researching and setting up infrastructure, etc. 2. Operational tech assisting/working with the organizing committee. Need to make sure that everything happens but work isn’t duplicated.

FYI: Lincoln Theatre Named Recipient of WA State 2022 Arts and Heritage Awards (Claire)

https://www.arts.wa.gov/gaha/

Janis will write an email to congratulate them on behalf of the board & OC

Online Programming (Claire, Mandy) and Draze (Dumi) Project

Draze is working with more young Zimbabweans in LA – definitely will do something with us sometime (online event)

Online event – would be ideal to *at least* have submissions from folks before the end of the year so that we can send payment before the end of the year/Christmas

Zimfest 2023 Site Updates

  • Claire: Definite NO for PLU 2023, but 2024 is possible
  • Alex: Still working on OSU, no updates, should have more info next week which I will post
    • Would need to do a site visit to make sure the ballroom backstage works for us (load-in & load-out, marimba staging) Alex will set this up
  • Mandy: have not heard back from CWU (2 emails sent), will call this week.
    • Contact the music department? Jacqueline is CWU alum
    • Masters Music program for elementary/middle school teachers every summer
  • No live festival 2023?
    • Striking out most places, OSU LaSells center out for 2023
    • Visa/immigration process for bringing Zimbabweans here is still a nightmare. People have been needing to cancel tours and/or pay exorbitant amounts to make it happen.

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