May 17, 2020 ZA Board Meeting Minutes

May 17, 2020 Zimfest Association Board Meeting Synopsis

Members in Attendance:: Daniel Lockley, Jacqueline Fallon, Chris Halaska, Tendai Muparutsa, Drew Turner, Mandy Walker-LaFollette, Janis Weeks, Alex Weeks
Members Absent: None
Non-voting member in attendance: Claire Jones

Review Agenda (All)

Approve March Minutes/Synopsis (All)

Approved, ready to send to Larry

Approve April Minutes/Synopsis (All)

Approved, ready to send to Larry

Zimfest Privacy Policy, Online Data Collection, Cookies, etc. (Alex, Mandy)

A privacy policy still needs to be created.

Zimfest Membership Survey Results (Janis)

No new information yet.

OC Update (Claire)

  • Evergreen update: summer 2020 events to be re-scheduled for 2021 after on-campus events scheduled. There were only a few dates that Claire sent in of weekends to avoid. Will wait to hear what we are offered. Full deposit refunded!
  • Gary Spalter proposal to put his payment on hold for the time being – consider it a donation? – Board agreed
  • Website homepage redesign: proposal to use some cuts from 2000 Zimfest CD (and sell on Bandcamp?) or other Zimfests for website: performance licensing and *ACTION* needed please (No digital media volunteer found yet.)
    • Mandy will help get the 2000 ZF CD up, she has mp3s already. Janis will scan the liner notes and send them to her.
    • Performer and Composer licensing are separate and needed, only if it is under copyright.
  • Online Engagement
    • Thanks Janis for the Zimfest Online logo!
    • Online Presentations coming starting in June using UO or UCSC Zoom rooms. Participants will be asked to register on RegFox and donate usual amount ($10/hour); we will pay presenters according to same pay scale as onsite
      • 3 online presentations scheduled for June, Tendai says he is going to donate the money back
    • Interviews – free PSAs – now a project of Claire and website committee – 1st one Moyo Mutamba 3/24 – 2pm PST
    • Volunteer Coordinators Zimfest is Family project – first highlight is done
    • N.B. rest of 2020 OC is on hiatus except those involved in the above projects
  • Radio5 – Live streaming 2021 Zimfest is still a possibility

Budget (Chris)

Chris has been working on it. A request for tax extension is not needed.

Next Meeting

Sunday June 14th, 6:30 pm Pacific time on Google Hangouts