Members in Attendance: Mandy Walker-LaFollette, Maria Minnaar Bailey, Charlie Keziah, Parker Ediger, Claire Jones, Angela Marie, Tendai Muparutsa
Members Absent: Caden Davis, Jesse Larson, Heather Steele, Michael Sibanda
Non-voting members in attendance:
Meeting lead: Maria
Notes taker: Mandy
Was a quorum of Board members present?: Yes
May Notes/Minutes
Approved via email.
Regfox Recommendations
Regfox’s subscription tiers are changing, and we need to know if membership is an option on the current tier. Mandy will check with Heather and possibly send Jake’s suggested email.
Zimfest 2029
The Board continues communication with an interested host for Zimfest 2029.
Finances
Brokerage Account – Unfortunately, Maria’s financial advisor has not been able to find any way for us to accept stock. We therefore need to tell our potential donor that we cannot accept donations in the form of stocks.
In order to accept stock we would need an account for it to land in, and there aren’t any suitable options for us. If anyone wants to include Zimfest Association in their will they are welcome to (their estate can liquidate before the giving). Parker will write up a blog post and send to Claire.
Zeffy sent an email to Maria about replacing PayPal accounts. The treasurer group (Parker, Heather, Claire) looked into this and we are not interested.
Claire and Audrey are in touch about grant-writing possibilities.
- Note that current off-year ZA expenses are ~$4000.
- Parker has prepared a projected budget for 2026 (thank you!)
- The budget is incomplete; Heather and Parker plan to present at the July board meeting.
Zimfest Recordings Done and Available on Bandcamp!
See blog post. Liner notes are here on the web, downloadable. Big big thanks to Steve Spitalny for mixes as well as the squad who did all the prep work!
Quick financial report: Total sales 20 copies, net revenue $308 after rev share and fees. Most sales on the date of announcement 6/3. Many people are paying more than required!
Media Curation Matters (Claire)
We need a volunteer(s) who can deal with the media we have and curation. A few notes and questions on what we have:
- Do we want the videos Alex took of the evening concerts on the Board drive (they are currently on his own drive)? No, they are too big for our current storage space.
- Note we have videos (done by Blessing) from 2023 on the Board drive that could be edited and used for Zimfest YouTube channel and website
- 2025 Photos taken by Rob Saecker are now available on Board Drive as well
Any interest from tech committee folks?
Festival Coordinator Job Description
The Board reviewed a draft job description. Next meeting we will finish and be ready to send it out. In the meantime, Board members will review and suggest edits.
Quickbooks Payroll (Parker, Gary)
Gary is being offered a special on payroll services as he converts several of his clients to QB Online. He can get us a significant discount, but there may be a deadline that requires us to set up payroll before we hire a coordinator.
The cost would be ~$20/month instead of ~$40. Gary is confirming with his intuit contact if the discount is permanent or for a limited period.
The Board agrees that Parker will work with Gary to move forward with this process.
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