Zimfest News Blog

Posts Tagged "Zimfest organizing committee"

Zimfest 2020

Dear Zimfest community,

Thank you to all who filled out the post-Zimfest survey or have otherwise communicated to the ZA Board and organizers about their feelings and desires for Zimfest in 2020.

Based on support from the community, the Board has decided to go ahead with plans to produce Zimfest 2020 at The Evergreen State College in Olympia, WA!  I have been in touch with Conference Services at Evergreen and they are enthusiastic about hosting Zimfest from July 30-August 2, 2020. We are in the process of ironing out some details and look forward to signing a Booking Agreement. So, not 100% confirmed yet, but I would advise you to save these dates! 

We are happy to say that a number of people stepped up at this year’s festival to volunteer to help organize the next Zimfest. As always, however (you know the drill), we welcome your volunteering help! Let us know if you are interested in helping to organize, or would be available for special assignments – e.g., proof-reading, publicity or technical tasks – for brief periods of time during the course of the year. You can write to me at claire{at}zimfest{dot}org or the Board at board{at}zimfest{dot}org.

 – Claire Jones, Festival Coordinator

Music Dancing Across Borders

 

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Post-Festival Blues

Greetings Zimfest community,

Zimfest 2019 has come and gone and I, for one, have now caught up on my sleep after four days of incredible music and gathering with new and old friends!

Why are we blue? We want to hear from you! The Post-Festival Survey is open on the website and we’d love to hear your feedback: what did you like and what didn’t you like about Zimfest 2019 at Western Oregon University. If you didn’t make it to the festival this year, there is a question for you too – we’d like to hear why you didn’t come! 

The Zimfest Association Board of Directors will be meeting soon to make a final decision on Zimfest 2020. We need your input.

If you would like to offer to help organize the next festival, please email board{at}zimfest{dot}org or contact Claire directly at claire{at}zimfest{dot}org. 

Thank you, Tatenda, Siyabonga!

Claire and the 2019 Organizers 

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Zimfest Workshop Changes

Greetings Zimfest-ers,

Zimfest 2019 registration is going very slowly and we are anticipating reduced attendance this year. There are likely a number of reasons for this, but what it means for those who are coming is less competition for desirable workshops, and a more relaxed atmosphere. Register soon – your registrations tell us what you want! 

  • We have made some adjustments to the workshop schedule to optimize enrollments. See Festival Updates & Workshop Changes for a list of changes. You may find openings in a workshop you thought was full!
  • A heads-up to those enrolled in marimba workshops: we received a number of comments in last year’s evaluations that some of the marimbas were too loud, making it difficult to hear when trying to learn parts. For this year, all tenor and soprano marimbas in workshop rooms will have no resonators. Our marimba loaners and transporters have been very happy to hear this! Let us know in the workshop evaluations if this should be repeated in future years.

Happy solstice,
Zimfest 2019 OC

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Zimfest Board and Committee Updates

Howdy Zimfest Community,

The 2019 Organizing Committee would like you to know:

  • We are actively working on this year’s Festival Guide. If you or your organization would like ad space in the printed guide (discounts for non-profits!), please contact chatbetty{at}gmail{dot}com. You may also contact Betty if you or your community has lost a loved one who you would like mentioned in the In Memoriam page.
  • We are seeking Vendor Applications for the Marketplace—a fun place to hang out during the festival! Be sure to get your applications in by July 20 to avoid being charged a late fee. 

From the ZA Tech Committee:

  • You can now look up current workshop enrollments on both the Workshop List and Workshop Table pages on the website, where “Remaining” indicates the number of spots open in each workshop. Both displays also feature an additional filter called “Open/Full” with which you can view either Full or Open classes (those with slots remaining).
  • Make your Zimfest travel plans now! The Getting to Zimfest page has been updated and the Ride Board is ready for posts from those seeking and those offering rides.

And at long last, an announcement from the Zimfest Association Board:

  • The ZA Board has tentatively reserved the dates of July 30 to August 2, 2020 for Zimfest at The Evergreen State College in Olympia WA. We will make an official decision on whether to hold a 2020 festival after this year’s festival, based on commitment from the community and the success of Zimfest 2019.

Posted by Claire with help from many hard working volunteers!
Claire Jones, Festival Coordinator

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Zimfest 2019 Housing and Dining

Greetings Zimfest community,
In an ongoing effort to respond to festival feedback and survey comments, the Zimfest Organizing Committee wishes to share with you some of the arrangements with our 2019 host institution, Western Oregon University. Our contract with WOU Conference Services includes housing in their dorm rooms (Ackerman and Butler Halls this year), dining in Valsetz Hall, the services of maintenance and groundspeople, and the use of various facilities and classrooms across campus. As with many universities, hosting conferences during the summer months allows WOU to retain their employees on the payroll rear-round. In order to keep the cafeteria open and food service workers employed during the summer, WOU Dining requires conference groups to purchase meals from them. This is the reason why Zimfest and WOU require festival attendees staying on campus to purchase WOU meals. Our relationship with WOU is a mutual one: they support Zimfest (and they have been very supportive of us as a non-profit!) and we,  in turn, support WOU Housing and Dining Services.

  • A number of people complained in 2018 about the lack of flexibility in meal purchasing, so we have negotiated a new set of meal plans. WOU requests that each participant staying in the dorms pre-purchase at least two meals for each night. Those who do not wish to purchase the All-Meal plan (Thursday dinner through Monday breakfast) may select any combination of two meals for each night signed up for in our registration system. For more details, see On-Campus Dining on the website.
  • Another of the problems encountered in 2018 was that tent campers in the football practice field were subjected to flying footballs at 7 a.m.! WOU people have responded with a new location for tent campers: the Hammer Throw area, a shady square next to the football stadium. They promise there will be no hammer-throwers during Zimfest! For details, check On-Campus Housing (scroll down to the middle of the page).
  • By popular request, we will be publishing the workshop schedule before registration opens, so that people registering large groups will be able to plan ahead. Look for that publication within the next 10 days!
  • The OC and Tech committees are still  targeting early May as the opening date for Zimfest 2019 registration.  Woo hoo!

Thanks for reading,
Zimfest 2019 OC

 

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Announcement of Zimbabwean Guests for Zimfest 2019

Greetings, Kwaziwai, Salibonane!
Just a short message to let you know that we have announced this year’s Zimbabwean guest teachers on the 2019 Overview page on the website. Performers are not yet finalized, and as always at this time of the year, visas are pending for Zimbabweans traveling from abroad.

Happy spring!
Claire Jones, Festival Coordinator
On behalf of the 2019 Zimfest Organizing Committee

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Zimfest Sunday Concert Special

Dear Zimfest community,

This message addresses a shared complaint and request from the Zimfest 2018 survey, and our response to it. Be sure to read through to the end!

Several people have expressed the desire to see more Zimbabweans performing on the evening stage at Zimfest. We want you to be aware that there is a legal reason that not all the visiting Zimbabweans can perform at our ticketed concerts. The type of US visa (B-1 business/pleasure) granted to many of the Zimbabweans (and Canadians!) traveling to Zimfest does not allow the visa holder to perform in a concert for which admission is charged. Zimfest cannot include B-1 visa holders on the ticketed evening stage lineups; it would risk the visa status of these visitors, as well as the co-sponsoring status of the Zimfest Association and our host institution (WOU).

Our plan for Zimfest 2019 is to make the Sunday evening concert on August 11, 2019 free admission, by donation only. Like the afternoon concerts at the festival, there will be no restrictions as to who may perform, so we hope to include some of Zimbabweans you’ve been missing (take note, Zimbabwean applicants!). In order to make this work, we need your help as audience members. We cannot afford to lose money on Sunday evening, so we ask that you donate the same amount that tickets cost for the Friday and Saturday ticketed concerts: currently $18 in advance, $20 onsite for adults.

If having a concert “by donation” sounds like the Zimfest workshops that are “by donation,” it is because it is motivated by the same money-earning restrictions on B-1 visa holders. Any instruction or musical demonstration offered by these individuals must be free and open to the public. This is explained in more detail on the website here (see Workshops by Donation). As with the “by donation” workshops, it is our hope that you understand that donating the full amount supports Zimfest’s ability to bring these musicians to the festival. It is disappointing for us to see people donating relatively small amounts for children taking workshops, or American teachers signing up for workshops from Zimbabweans. We appeal to you as a community to help us out on this with your generous donations.

It will be many weeks before we know who will be coming to Zimfest this year, but we wanted to let you know of these plans in advance so that you can make your own plans accordingly. We promise the Sunday evening concert at Zimfest 2019 will be very special – you won’t want to miss out!

Until next time,
Claire Jones
On behalf of the Zimfest 2019 OC and ZA Board of Directors

Zimfest 2019 – Music Dancing Across Borders

 

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Looking to Zimfest 2019

Greetings lovers of the music and people of Zimbabwe!

Wow, what a great festival we had this year. Taking some time off really helped to accentuate all the things that make Zimfest so wonderful: great teachers from around the world, music all day and night, and connections with friends both old and new! Those of you who attended our Village Meeting this year are probably waiting with bated breath to find out whether or not a festival will take place in 2019. What we can say at this juncture is this: while we are cautiously optimistic about having the festival next year, there are still a few things that need to come together before we can confirm with absolute certainty. We have had an outpouring of support from people all over the country who are interested in helping to organize Zimfest 2019, but we still need a few more. We are specifically looking for people to populate our organizing committee, a job that requires meeting by Skype every couple of weeks starting in mid December, usually with tasks to carry out in between meetings. We also need support personnel who don’t have to meet with the Organizing Committee and whose tasks would vary in duration. In other words, there are a number of crucial jobs to fill with varying levels of commitment, so please consider helping out in whatever way you can.  In the meantime, we hope you all sit tight and stay tuned. And don’t forget, it’s not too late to get involved. If you have any interest in helping out, please contact the board by writing board{at}zimfest{dot}org!

Hope to see all of you sooner than later,

—Your Friends on the Zimfest Board

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Zimbabwean Guests

Greetings,

Many of you have heard that we have had sad news about several Zimbabwean teachers and performers who are unable to come to this year’s festival. Polyphony Marimba had applied for visas for Tawanda Mapanda and Barnabas Ngalande. Their petitions were still not approved by the time the group was ready to leave for their tour, so they had to abandon the applications. They will try again for next Zimfest! The OC has worked hard to engage several experienced teachers to take over their workshops or offer others in their place.  Please consult the Festival Updates and Workshop Changes page for all workshop adjustments and replacement teachers.

Jacob Mafuleni and Martha Thom, both veterans of prior Zimfests, were inexplicably denied their visas at the US Embassy in Harare. This was devastating news to Dana Moffett and Matanho Project, their sponsor, who worked very hard to bring Jacob and Martha back to the US. However, their son Abel Mafuleni has been granted his visa and is coming. We look forward to Abel’s workshops and performance representing the Mafuleni Family and Tsoro Arts. Again, check the website for Workshop Changes; you may find some enticing new offerings on the workshop schedule!

Finally, we are not out of the woods yet. Marimba specialist Patience Musandirire has received his visa and was intending to purchase his own plane ticket as he has no sponsor. However, because of the drastic shortage of foreign currency in Zimbabwe, he has been unable to acquire enough US dollars for the ticket. He needs financial assistance. What would help most at this point is for someone to help him by setting up a GoFundMe campaign here in the US. If you think you can help, please write to the OC as soon as possible at 2018 {at} zimfest {dot} org.

Music Dancing Across Borders
Help these folks cross the the border!

Claire Jones, Festival Coordinator
On behalf of the 2018 Organizing Committee

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Zimfest 2018 Delay of Registration

Hello Zimfest community,

The Zimfest 2018 Organizing Committee and Tech Team will not be going live with online registration today, our target date of May 1. We have discovered some issues with our new registration software and want to make sure we can work around them to make the registration process go as smoothly as possible. Look for another message later this week (possibly as early as tomorrow!) that registration is open.

The good news is that we are pleased to have completed most Zimfest 2018 content and supporting information and published it on the website. You are welcome now to browse through the Workshop List, acquaint yourself with the 2018 teachers, and/or explore the 2018 festival website for information about the schedule and housing and dining options. The 2018 homepage is a good place to start your explorations.

      • Don’t forget that the Registration Fee (now $15) is waived for Zimfest Association members. Become a ZA member now or renew your membership before you register for Zimfest 2018. An individual membership costs $25; there are special rates for couples and families, and a teacher membership for leaders of student groups.
      • Announcing festival events on the website: We are excited this year to present a panel discussion on the topic of Cultural Appropriation. This will take place Saturday morning August 11 from 9:30 to 11:30 when no workshops or concerts will be happening. All Zimfest participants are invited to attend.
      • Browse the volunteer tasks to decide how you’d like to contribute at the festival, or claim your shift(s) now on the Volunteer Signup page.
      • Reminder: Vendor applications are open on the website. We look forward to a varied and exciting African Marketplace this year!

Look for more news very soon,

Your Zimfest 2018 Organizing Committee &
The Fabulous Zimfest Tech Team

Zimfest 2018 – Music Dancing Across Borders

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Zimfest 2018 Updates

Greetings Zimfest community,
Following the end of the application period, March and April have been very busy and productive times for the Zimfest 2018 Organizing Committee and Tech Team. As we work towards the target date of May 1 to open online registration, we want to let you know that:

  • Vendor applications for the Marketplace are now being accepted on the Vendor Information and Application page on the website. The deadline for vendor applications is July 16, 2018.
  • The Organizing Committee has announced this year’s Zimbabwean guest teachers and performers on the 2018 homepage – a truly stunning and star-studded lineup!
  • While you are on the Zimfest 2018 homepage, please note that we have been adding informational pages as they become available. Click on the overhead menus for the festival schedule, housing and dining info, etc.
  • We received what might be a record number of workshop proposals and performance applications, requiring difficult decisions on the part of the Organizing Committee. We now have a workshop grid and tentative performance schedule, and teachers and performers are being notified of the status of their applications . Contracts will be sent later in the month.

Enjoy the spring weather!
Claire and the Organizing Committee

Zimfest 2018: Music Dancing Across Borders

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Opportunities to Support Zimfest

Greetings,

Giving Assistant

You can now earn money back for yourself plus donate to Zimfest while shopping online at more than 3,000 stores. Giving Assistant Logo Sign up now for Giving Assistant. You can give up to 30% of your purchase price to Zimfest Association! It only takes a minute to set up your account with Giving Assistant, and Zimfest will automatically be selected as your charity of choice if you use this link.

During Giving Week from now until December 3, when you shop at participating brands and donate to the Zimfest Association, Giving Assistant will double your cash back earnings which automatically doubles your donation amount to us. Eligible online brands include Etsy, Bed Bath & Beyond, Staples and Barnes & Noble.

Volunteer for Zimfest

Don’t forget we are actively looking for volunteers to work on organizing Zimfest 2018. See our previous post for jobs and e-mail me directly at , or our Volunteer Coordinator at .

Zimfest 2018 – Music Dancing Across Borders
Regards,
Claire (Zimfest Coordinator)

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