Zimfest News Blog

Posts Tagged "Board of Directors"

Seeking New Board Members

Dear Zimfest Community,

Zimfest Association would like to recruit 1-2 additional board members over the coming month or two. If you are interested in joining the board, please send a letter expressing your interest to the board at board [at] zimfest {dot} org. If you have questions, send Alex, the Zimfest Association Board President, a message at alex.weeks [at] gmail {dot} com. Alternatively, if you are aware of individuals who you believe might have the skills and interest in joining the board, please let us know at board [at] zimfest {dot} org. Information on board membership can be found here https://zimfest.org/about/board-members/zimfest-association-board-recruitment/.

Thanks from the Zimfest Board

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February Board Meeting Minutes

Minutes from the February 10th meeting of the Zimfest Association board of directors have been posted.

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Zimfest to Add Background Checks for Festival Teachers

To help ensure a safe and enjoyable Zimfest experience for all participants, the Zimfest Association Board of Directors recently developed a Zimfest Code of Conduct. To further ensure a safe environment for Zimfest participants, the Board also approved mandatory criminal background checks for Zimfest 2019 teachers. Criminal background checks are standard practice at many non-profit organizations, which can be held legally liable for any misconduct resulting from a failure to conduct background checks.

The Zimfest Association has selected Coeus Global, which specializes in serving non-profit organizations at affordable prices, to provide background checks. For individuals with US social security numbers, the search will include two items: (1) the United States National Criminal Database (which covers felonies but not misdemeanors) and (2) the United States Nationwide Sex Offender registry. The Board is investigating options for individuals who do not have social security numbers.

Individuals applying to teach at Zimfest 2019 need do nothing at this point regarding background checks. After an applicant has been selected as a teacher, they will be provided a link to the Zimfest portal on the Coeus Global website, to sign a release for the background check and enter personal information. The period of time a background check report may cover differs by state; with Zimfest 2019 being held in Oregon, this period is unlimited (other states may, for example, limit background check reports to the 7 years prior to the current date). To be employed as a Zimfest teacher, a “clear” criminal background report will be required.

As part of our commitment to transparency and safety, members of the Zimfest Board of Directors will also undergo background checks this year. Following this pilot program, the Board will evaluate expanding criminal background checks to additional groups (e.g., Festival Organizing Committee and other volunteers). Our paramount goal is to provide the best experience for everyone as we come together at Zimfest to enjoy and share the music that we love.

—Zimfest Association Board of Directors

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November, December, January Board Meeting Minutes

Minutes from the November 11th, December 9th, and January 13th meetings of the Zimfest Association board of directors have been posted. We apologize for these minutes being posted late.

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Zimfest Sunday Concert Special

Dear Zimfest community,

This message addresses a shared complaint and request from the Zimfest 2018 survey, and our response to it. Be sure to read through to the end!

Several people have expressed the desire to see more Zimbabweans performing on the evening stage at Zimfest. We want you to be aware that there is a legal reason that not all the visiting Zimbabweans can perform at our ticketed concerts. The type of US visa (B-1 business/pleasure) granted to many of the Zimbabweans (and Canadians!) traveling to Zimfest does not allow the visa holder to perform in a concert for which admission is charged. Zimfest cannot include B-1 visa holders on the ticketed evening stage lineups; it would risk the visa status of these visitors, as well as the co-sponsoring status of the Zimfest Association and our host institution (WOU).

Our plan for Zimfest 2019 is to make the Sunday evening concert on August 11, 2019 free admission, by donation only. Like the afternoon concerts at the festival, there will be no restrictions as to who may perform, so we hope to include some of Zimbabweans you’ve been missing (take note, Zimbabwean applicants!). In order to make this work, we need your help as audience members. We cannot afford to lose money on Sunday evening, so we ask that you donate the same amount that tickets cost for the Friday and Saturday ticketed concerts: currently $18 in advance, $20 onsite for adults.

If having a concert “by donation” sounds like the Zimfest workshops that are “by donation,” it is because it is motivated by the same money-earning restrictions on B-1 visa holders. Any instruction or musical demonstration offered by these individuals must be free and open to the public. This is explained in more detail on the website here (see Workshops by Donation). As with the “by donation” workshops, it is our hope that you understand that donating the full amount supports Zimfest’s ability to bring these musicians to the festival. It is disappointing for us to see people donating relatively small amounts for children taking workshops, or American teachers signing up for workshops from Zimbabweans. We appeal to you as a community to help us out on this with your generous donations.

It will be many weeks before we know who will be coming to Zimfest this year, but we wanted to let you know of these plans in advance so that you can make your own plans accordingly. We promise the Sunday evening concert at Zimfest 2019 will be very special – you won’t want to miss out!

Until next time,
Claire Jones
On behalf of the Zimfest 2019 OC and ZA Board of Directors

Zimfest 2019 – Music Dancing Across Borders

 

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Introducing the Zimfest Code of Conduct

Dear Zimfest community,
This year’s post-festival survey included two separate comments alleging sexual misconduct or assault either at the festival or elsewhere by persons known to the Zimfest community. The Zimfest Association Board of Directors takes these allegations seriously and wishes to follow up on them. In the interest of facilitating safe and non-threatening environments at future festivals, the ZA Board has generated a policy statement addressing sexual and other forms of harassment: the Zimfest Code of Conduct. The purpose of the Code, which applies to all Zimfest participants (including performers, teachers, volunteers, staff, and other attendees), is to ensure that the festival is an inclusive, welcoming, and safe space free from harassment and/or abuse. All Zimfest applicants will be requested to read the form and share with band mates or others for whom they are applying. The Zimfest Code appears here on the website.

The Code includes options for reporting complaints of sexual and other harassment. The ZA Board has followed up with one of the respondents who made sexual abuse allegations within the 2018 festival survey. The second comment was totally anonymous, and we have no idea who the complainant is, or the alleged perpetrator or the alleged victim. If you or someone you know made the anonymous comment and wishes to provide further information, please call or email any of the individuals designated to receive complaints in the “Reporting harassment and other complaints” section of the Code.

Thanks for your attention. We will have more feedback on the 2018 festival survey in the coming weeks along with news about the 2019 festival. Look forward to applications for Zimfest coming online on January 2!

On behalf on the Zimfest Board,
Claire Jones, Festival Coordinator

Music Dancing Across Borders

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October Board Meeting Minutes

Minutes from the October 14th meeting of the Zimfest Association board of directors have been posted.

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Village Meeting and September Board Meeting Minutes

The Zimfest Association board of directors has posted minutes from the Village Meeting at Zimfest 2018 and the September 9th board meeting.

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Announcing Zimfest 2019

Dear Zimfest community,

The Zimfest Association Board of Directors and I are pleased to announce that we will be producing a festival next year! Zimfest 2019 will take place at Western Oregon University in Monmouth, from  August 8 to 11. Mark your calendars and make your plans!

When this year’s festival ended, we were unsure whether we had enough committed volunteers to staff an organizing committee (OC) for 2019.  It has been very gratifying to see a number of new recruits raise their hands to volunteer, and I have been in touch with almost everyone who wrote to us or signed up at the festival. While we are confident we have enough people onboard for the OC, we still – always – need volunteer help leading up to and/or at the festival. You can always write to volunteers{at}zimfest{dot}org or complete the form at the bottom of the Why and How to Volunteer page.

To those of you who are unable to attend Zimfest on the dates WOU is available to us (the second weekend of August): we are sorry we have not been able to accommodate you and are continuing to seek dates earlier in the summer. We are looking ahead to Zimfest 2020 at the Evergreen State College in Olympia, WA, where we have been promised (fingers crossed) an earlier date. We cannot confirm an exact weekend for Zimfest 2020 however.

Blessings to all, enjoy the fall colors!
Claire (Jones)
Zimfest Coordinator

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July Board Meeting Minutes

Minutes from the July 8th meeting of the Zimfest Association board of directors have been posted.

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June Board Meeting Minutes

Minutes from the June 10th meeting of the Zimfest Association board of directors have been posted.

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May Board Meeting Minutes

Minutes from the May 13th meeting of the Zimfest Association board of directors have been posted.

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