Zimfest News Blog

Posts Tagged "Board of Directors"

Call for Zimfest Art and More

Hello Zimfesters,

We have some requests for help from the Zimfest Association Board of Directors and the 2020 Organizing Committee (OC):

  • The OC is calling for submissions of designs to be used for Zimfest 2020 publicity, tee shirts and more.  As mentioned on the new 2020 overview page, the festival theme remains Music Dancing Across Borders. Your artwork could reference this theme, or anything else creatively suggestive of the Zimbabwean Music Festival. Send your submissions to oc{at}zimfest{dot} org.  Creator of the best usable idea sent to us by January 15, 2020 receives $100 and our appreciation!
  • The ZA is searching for new members for the Board of Directors! The best way to help us get the news out to you, the Zimfest community, is to help us increase our numbers to do the work of the Board! See the Board Recruitment page for info and write us a letter today!
  • Don’t forget now is a great time to renew your membership, become a ZA member for 2020 or just donate to the cause! The Holiday Fundraiser page tells you how and why.
  • A reminder from the OC that performer and teacher applications will open January 2, 2020. If there are any offerings you’d like to see in the way of workshops, drop us a line at teachers{at}zimfest{dot}org. 

Enjoy the solstice!

Alex Weeks, ZA Board President
Claire Jones, Zimfest Coordinator

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July and Sept. Board Meeting Minutes

Minutes from the July 14th and September 8th meetings of the Zimfest Association board of directors have been posted.

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Holiday Membership Fundraiser

Dear Zimfest community,

We hope this message finds you well! As the days grow shorter and the holidays loom on the horizon, we wanted to take a minute to say thank you for your membership and/or donation. “But Daniel, I’m not a member,” some of you say, wringing your hands feverishly. That’s ok! It’s easier than ever to sign up. From as little as $10.00 per year for our Youth/Student membership, there are membership categories to fit any budget and situation!

Consider Regular, Family, Couple, Teacher, Lifetime, and even Lifetime Family memberships. Members may choose to have their names published on the website and in the Festival Guide as a public display of support for Zimfest. Membership fees are also 100% tax deductible. Please refer to the membership page to renew or initiate a membership — https://zimfest.org/about/membership/. Not sure if you’re still a member, or have questions about your status? Drop us a line at za-members (at) zimfest(dot)org. Already a member? Or maybe you just don’t want your name on any lists but still feel like helping? Consider a tax-deductible donation of whatever amount works for you! Our long term goal is to have the majority of Zimfest participants be members of the organization. We have seen an increase in previous years. It is our hope that a healthy dialogue about the festival and Association can emerge from a membership that feels a sense of ownership in the Zimfest Association. Membership covers the calendar year January 1st through December 31st, and any memberships purchased during this campaign will be applied to 2020!

Not only do your memberships and donations help keep the festival going, but you are also helping to bring the very best teachers we can find! Starting last year, your contributions also started going towards our new fellowship program, which helps to bring one veteran and one brand new Zimbabwean teacher to our festival each year! This year we were able to sponsor community favorite, Mr. Michael Sibanda, as well as our new friend whom we all hope to see again, Tafadzwa Gapara! Supporting Zimbabwean participation at the festival is always one of our top priorities and we are thrilled at this new chance to put your contributions to good use. Giving Tuesday is a global day of giving, celebrated the Tuesday after Thanksgiving if you’re looking for more excuses to lend us a hand. Help us become the best festival we can be!

Many thanks,

The Board

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Zimfest 2020

Dear Zimfest community,

Thank you to all who filled out the post-Zimfest survey or have otherwise communicated to the ZA Board and organizers about their feelings and desires for Zimfest in 2020.

Based on support from the community, the Board has decided to go ahead with plans to produce Zimfest 2020 at The Evergreen State College in Olympia, WA!  I have been in touch with Conference Services at Evergreen and they are enthusiastic about hosting Zimfest from July 30-August 2, 2020. We are in the process of ironing out some details and look forward to signing a Booking Agreement. So, not 100% confirmed yet, but I would advise you to save these dates! 

We are happy to say that a number of people stepped up at this year’s festival to volunteer to help organize the next Zimfest. As always, however (you know the drill), we welcome your volunteering help! Let us know if you are interested in helping to organize, or would be available for special assignments – e.g., proof-reading, publicity or technical tasks – for brief periods of time during the course of the year. You can write to me at claire{at}zimfest{dot}org or the Board at board{at}zimfest{dot}org.

 – Claire Jones, Festival Coordinator

Music Dancing Across Borders

 

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May and June Board Meeting Minutes

Minutes from the May 12th and June 9th meetings of the Zimfest Association board of directors have been posted.

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Zimfest Board and Committee Updates

Howdy Zimfest Community,

The 2019 Organizing Committee would like you to know:

  • We are actively working on this year’s Festival Guide. If you or your organization would like ad space in the printed guide (discounts for non-profits!), please contact chatbetty{at}gmail{dot}com. You may also contact Betty if you or your community has lost a loved one who you would like mentioned in the In Memoriam page.
  • We are seeking Vendor Applications for the Marketplace—a fun place to hang out during the festival! Be sure to get your applications in by July 20 to avoid being charged a late fee. 

From the ZA Tech Committee:

  • You can now look up current workshop enrollments on both the Workshop List and Workshop Table pages on the website, where “Remaining” indicates the number of spots open in each workshop. Both displays also feature an additional filter called “Open/Full” with which you can view either Full or Open classes (those with slots remaining).
  • Make your Zimfest travel plans now! The Getting to Zimfest page has been updated and the Ride Board is ready for posts from those seeking and those offering rides.

And at long last, an announcement from the Zimfest Association Board:

  • The ZA Board has tentatively reserved the dates of July 30 to August 2, 2020 for Zimfest at The Evergreen State College in Olympia WA. We will make an official decision on whether to hold a 2020 festival after this year’s festival, based on commitment from the community and the success of Zimfest 2019.

Posted by Claire with help from many hard working volunteers!
Claire Jones, Festival Coordinator

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April Board Meeting Minutes

Minutes from the April 14th meeting of the Zimfest Association board of directors have been posted.

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Zimfest 2019 Fundraising Challenge

Zimfest 2019 fundraising has been off to a slow start, but we have a fantastic group of Zimbabweans coming to teach and perform that we need your help to support while at Zimfest. Here’s the challenge, if we hit 20 new donations by the end of May we would unlock a $500 gift. You can enter a one-time gift or choose the monthly recurring option at https://zimfest.org/about/support-zimfest/. Don’t forget about renewing your Zimfest membership if you haven’t done that yet for the year. The Zimfest Board thanks you for all your support.

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March Board Meeting Minutes

Minutes from the March 10th meeting of the Zimfest Association board of directors have been posted.

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Seeking New Board Members

Dear Zimfest Community,

Zimfest Association would like to recruit 1-2 additional board members over the coming month or two. If you are interested in joining the board, please send a letter expressing your interest to the board at board [at] zimfest {dot} org. If you have questions, send Alex, the Zimfest Association Board President, a message at alex.weeks [at] gmail {dot} com. Alternatively, if you are aware of individuals who you believe might have the skills and interest in joining the board, please let us know at board [at] zimfest {dot} org. Information on board membership can be found here https://zimfest.org/about/board-members/zimfest-association-board-recruitment/.

Thanks from the Zimfest Board

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February Board Meeting Minutes

Minutes from the February 10th meeting of the Zimfest Association board of directors have been posted.

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Zimfest to Add Background Checks for Festival Teachers

To help ensure a safe and enjoyable Zimfest experience for all participants, the Zimfest Association Board of Directors recently developed a Zimfest Code of Conduct. To further ensure a safe environment for Zimfest participants, the Board also approved mandatory criminal background checks for Zimfest 2019 teachers. Criminal background checks are standard practice at many non-profit organizations, which can be held legally liable for any misconduct resulting from a failure to conduct background checks.

The Zimfest Association has selected Coeus Global, which specializes in serving non-profit organizations at affordable prices, to provide background checks. For individuals with US social security numbers, the search will include two items: (1) the United States National Criminal Database (which covers felonies but not misdemeanors) and (2) the United States Nationwide Sex Offender registry. The Board is investigating options for individuals who do not have social security numbers.

Individuals applying to teach at Zimfest 2019 need do nothing at this point regarding background checks. After an applicant has been selected as a teacher, they will be provided a link to the Zimfest portal on the Coeus Global website, to sign a release for the background check and enter personal information. The period of time a background check report may cover differs by state; with Zimfest 2019 being held in Oregon, this period is unlimited (other states may, for example, limit background check reports to the 7 years prior to the current date). To be employed as a Zimfest teacher, a “clear” criminal background report will be required.

As part of our commitment to transparency and safety, members of the Zimfest Board of Directors will also undergo background checks this year. Following this pilot program, the Board will evaluate expanding criminal background checks to additional groups (e.g., Festival Organizing Committee and other volunteers). Our paramount goal is to provide the best experience for everyone as we come together at Zimfest to enjoy and share the music that we love.

—Zimfest Association Board of Directors

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