Zimfest News Blog

Posts Tagged "Board of Directors"

December Board Meeting Minutes

Minutes from the December 10th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

November Board Meeting Minutes

Minutes from the November 12th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

Zimfest 2018 – Music Dancing Across Borders

Announcement of Theme

Greetings Zimfest Community,
The Zimfest Association Board has chosen “Music Dancing Across Borders” as the theme for Zimfest 2018. Given the vulnerable circumstances for immigrants and citizens both here in the United States and in Zimbabwe, we are steadfast in the knowledge that music and dance are unifying forces around the world. We look forward to dissolving borders and creating togetherness at the next Zimfest (Aug 9-12, 2018) in Monmouth, OR!

What You Can Do to Help

Our Tech Committee has been working all year to assess software programs and set up a new registration system. Online applications are scheduled to open January 2 on the festival website at https://zimfest.org. There is much to do before that date, and I am actively recruiting volunteers and team members to work on the Zimfest Organizing Committee (OC). We are already implementing the idea discussed at the 2016 Village meeting: to have veteran organizers mentor inexperienced or young volunteers who want to learn on the job as interns. No matter your level of experience, helping with the annual Zimfest gathering is a great way to give back for all the joy and enrichment experienced through this wonderful music.

If you have the time and energy to commit, volunteer for the Organizing Committee. OC members meet regularly via skype and take responsibility for major areas of the festival. We need people to work on the following:

  • Teacher and Workshop Scheduling (intern position)
  • Concert planning and Performer Liaison (could be an intern!)
  • Zimbabwean Guest Coordinator
  • Registration and Website lead
  • Marketplace Coordination

Some other jobs take a fair amount of time leading up to and at the festival, but do not require you to meet regularly with the OC:

  • T-shirt and Merchandise Production
  • Publicity and Marketing
  • Instrument Procuring

If you have smaller chunks of time, there are many other tasks that you can do before the festival:

  • Registration system documentation writer
  • Proofreading: website and festival guide
  • Coordinating shuttles and airport pickups/drop-offs.

If you can do major work at the festival but don’t have much time in the months leading up to it, volunteer now for on-site jobs such as:

  • Marimba Wranglers
  • Green Room Coordinator
  • Zimfest booth sales
  • Festival decorations and signage
  • Festival site cleanup crew.

Please let us know if and how you can help: e-mail me directly at gro.t1516181579sefmi1516181579z@eri1516181579alc1516181579, and/or Volunteer Coordinator Carla Starck at gro.t1516181579sefmi1516181579z@sre1516181579etnul1516181579ov1516181579. You can also phone me at 206 328-4011.

Thanks in advance for your help and support. Have a great Thanksgiving weekend!

Claire Jones
Zimfest Coordinator

Posted In: Festival News
Tagged With: , , , , , ,
No Comments — Comments Are Open Post Your Reply

October Board Meeting Minutes

Minutes from the October 22nd meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

August and September Board Meeting Minutes

Minutes from the August 13th and September 10th meetings of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

July Board Meeting Minutes

Minutes from the July 23rd meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

Zimfest Off-Year Fundraising Campaign

Dear Zimfest Association Friends and Members:
We hope that you are enjoying your summer and that you are finding ways to enjoy Zimbabwean music and culture despite the lack of a festival this year. The Zimfest Board is making great progress on our off-year activities including: identification of a more sustainable and easier to maintain registration software system; broadening our approach to Zimfest marketing to reach new participants while ensuring strong attendance at future festivals; reviewing potential changes to festival structure in the interest of Zimfest sustainability; and considering new sources of income for Zimfest. We hope that you have already marked your calendars for August 9-12th, 2018 for next summer’s Zimbabwean Music Festival which will once again be held at Western Oregon University in Monmouth, Oregon. Over the coming months, our Festival Coordinator, Claire Jones, will begin the process of recruiting an organizing committee. We hope that you will consider volunteering! Please reach out to by writing gro.t1516181579sefmi1516181579z@sre1516181579etnul1516181579ov1516181579, or directly to Claire at gro.t1516181579sefmi1516181579z@eri1516181579alc1516181579 if you are able to help.

As we’ve noted in the past, no organization can survive without financial support, and the Zimfest Association is no different. We need your help to survive! Towards this end, we would like to announce the start of our off-year fundraising campaign which will continue through the end of the calendar year. Please consider making a tax-deductible donation to help us continue to put on the best Zimbabwean music festival in North America. A strong fundraising campaign will help ensure that we go into our next festival in a strong financial situation. The funds raised will be used to help bring Zimbabwean teachers and guests to the festival, to help grow our endowment, and to raise operating funds for specific needs such as supporting the transition to our new registration software. If your company supports matching donations, please don’t forget to complete the paperwork which would allow your company to match your contribution – often dollar for dollar.

We hope that each of you will consider a donation – no amount is too small (or too big)! We would like to appeal to bands in particular to consider raising funds for Zimfest during your summer performance season. In addition, if each of you can find a willing donor within your extended network it will greatly assist us in strengthening our financial position. Contributions are tax-deductible in the 2017 tax year. Please visit the Support Zimfest page on our website (http://zimfest.org/about/support-zimfest) for instructions on how to donate. You may also wish to initiate or renew a Zimfest Association membership on the Membership page (http://zimfest.org/membership).

Thanks for all that you do to make Zimfest a success.
Best wishes from the Zimfest Association Board

Posted In: Zimfest Association News
Tagged With: , , , ,
No Comments

June Board Meeting Minutes

Minutes from the June 17th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

May Board Meeting Minutes

Minutes from the May 14th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

April Board Meeting Minutes

Minutes from the April 9th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

March Board Meeting Minutes

Minutes from the March 12th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

February Board Meeting Minutes

Minutes from the February 12th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments