Zimfest News Blog

Posts Tagged "Board of Directors"

February Board Meeting Minutes

Minutes from the February 12th meeting of the Zimfest Association board of directors have been posted.

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January Board Meeting Minutes

Minutes from the January 8th meeting of the Zimfest Association board of directors have been posted.

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December Board Meeting Minutes

Minutes from the December 11th meeting of the Zimfest Association board of directors have been posted.

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November Board Meeting Minutes

Minutes from the November 20th meeting of the Zimfest Association board of directors have been posted.

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Zimfest Association Fund Raising

Dear Zimfest Association Friends and Members,

We hope you are doing well and have found a good way to cope with Zimfest’s absence from next year’s summer plans! The Holiday season is drawing to a close, but the Zimfest Association’s Annual Campaign and Membership Drive are just getting warmed up! This will be our fourth year running this campaign, and we are hoping that it will be our most successful ever. While the festival itself provides some income to the association, these funds are simply insufficient to help sustain and grow the Association and the Festival itself. Here are some ways that you can help.

Become a Member of the Zimfest Association

Our goal is to have all Zimfest participants be members of the organization. It is our hope that a healthy dialogue about the festival and Association can emerge from a membership that feels a sense of ownership in the Zimfest Association. Membership covers January 1st through December 31st. Membership dues are an essential part of keeping Zimfest alive and vibrant. From as little as $10.00 per year for our Youth/Student membership, there are membership categories to fit any budget and situation! Consider Regular, Family, Couple, Teacher, Lifetime, and Lifetime Family, memberships. Members may choose to have their names published on the website and in the Festival Guide as a public display of support for Zimfest. Membership fees are also 100% tax deductible. Please refer to the membership page to renew or initiate a membership — https://zimfest.org/about/membership/.

Provide Charitable Donations to the Zimfest Association

While Membership dues are a great start, in order to insure long-term stability Zimfest needs a wider base of support. For this reason, we are asking for everyone who is able to make a tax-deductible donation to the Zimfest Association. These donations have been essential for the festival in the past, and your support of Zimfest now will help secure the future of the festival and sustain our financial well being. If your company supports matching donations, find out from your supervisor or Human Resources department how your company can match your contribution– often dollar for dollar!

If you are a regular attendee of the festival, this is the perfect year to make a donation. Without a festival this year, we hope that you consider donating even a small fraction of what would normally go towards travel expenses, workshops, meal cards, etc. to help keep the momentum in this gap year. Your contributions really do make a difference and help the Association continue its efforts to put on the best Zimbabwean music festival in North America! To donate, go to https://zimfest.org/about/support-zimfest/.

Other Ways to Contribute

Finally, we’d like to remind you of two completely painless ways you can donate and help Zimfest on an ongoing basis.

AmazonSmile

First, when you shop on Amazon, you can support Zimfest by choosing the Zimfest Association as the organization you would like to receive 0.5% of the price of your eligible AmazonSmile purchases. See https://zimfest.org/blog/2014/support-zimfest-when-you-shop-at-amazon-com/.

eBay

Also, for anyone who sells items on eBay, you can choose to donate a percentage of the final sales price to the Zimfest Association. See http://charity.ebay.com/charity-auctions/charity/zimfest-association/72685/ for more information.

If you’d like to learn more about this festival and what goes on during the other 360 days a year, please contact us at gro.t1490751305sefmi1490751305z@dra1490751305ob1490751305 or review our recent activities on our blog which can be found at http://www.zimfest.org/blog/.

Thanks for all you do to help make Zimfest a success. Best wishes for the new year, and we’ll see you at Zimfest 2018!

–The Zimfest Association Board

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ZA Call for Interest in Hosting 2018 Zimfest

Dear Zimfest Community,

As you may know, The Zimfest Association Board decided earlier this year to not hold Zimfest in 2017, to allow us to focus on the long-term success and sustainability of the festival. At the same time, we’re looking forward to Zimfest 2018!

Current options include returning to Western Oregon University (which would require less planning effort than a new site) or identifying a community that can commit to organizing and hosting the festival at some other location. However, because of the lead time required to book facilities, we would like to identify the 2018 festival site and dates by the end of January, 2017. With 2018 taken care of, the Board will continue working on how best to select and rotate among festival venues after 2018.

Thus, we extend a call to all communities to consider organizing and hosting Zimfest 2018. The community will have festival coordination support from the Zimfest board and additional festival volunteers. Information—including pros, cons and/or deal-breakers—on a number of potential venues has been collected over the years here: https://zimfest.org/wp/wp-content/uploads/2016/12/Potential-Zimfest-Venues-2016-12.pdf

Should you be interested in organizing and hosting Zimfest 2018, we’d love to hear from you via gro.t1490751305sefmi1490751305z@dra1490751305ob1490751305 by January 8, 2017. Individuals or communities that express interest will be contacted by the Board for further discussion. Please feel free to contact us if you have any questions as well.

With all best wishes,

The Zimfest Association Board of Directors
Rujeko Dumbutshena
Jacqueline Fallon
Chris Halaksa
Tapiwa Kapurura
Claire Jones
Daniel Lockley
Dana Moffett
Evelyn Mukwedeya
David Simon
Alex Weeks
Janis Weeks

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Village Meeting and October Board Meeting Minutes

The Zimfest Association board of directors has posted minutes from the Village Meeting at Zimfest 2016 and the October 9th board meeting.

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September Board Meeting Minutes

Minutes from the September 11th meeting of the Zimfest Association board of directors have been posted.

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Board Retreat and June and July Meeting Minutes

The Zimfest Association board of directors has posted meeting minutes from the June 19th and July 10th board meetings, and a summary of their February 20th & 21st strategic retreat.

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Zimfest 2016 Survey

Another fabulous festival is over; Zimfest 2016 is now history. If you were there, please take the Zimfest 2016 Survey at https://goo.gl/forms/lF7glY8e5a0R4aC83

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Calling all Zimfest Old Timers

Greetings,
The Zimfest Association Board of Directors is very interested in hearing how future Zimfests can better meet the needs and desires of experienced musicians and long-time Zimfest participants. At this year’s festival, The Board will be hosting a discussion on Saturday August 13 at 11:45 a.m.in the Backstage Room in Valsetz Dining Center to hear your feedback on this topic. Please join us, bring your lunch, bring your ideas, and help contribute to stronger Zimfests in the future! This is a lunch meeting, so get your food in the cafeteria at Valsetz and then come back out towards the entrance and turn left into the Backstage Room.

Hope to see you there!
Zimfest Association Board of Directors

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Zimfest Year Off in 2017

Dear Zimfest Community:

We hope that you are all doing well and are looking forward to another amazing Zimfest in Monmouth, Oregon, in less than two short months. We are writing at this time to share a decision that the Zimfest Association Board recently made regarding Zimfest 2017. For a variety of reasons as explained further below, the Board is not planning to hold a Festival during the summer of 2017. This was not an easy decision for us to reach; however, we believe that in the long term it will be a positive move for the Festival and the Association. We are open to your constructive input if you have thoughts on this matter. The Board has spent many months in discussions leading up to this decision including a two-day face-to-face retreat on Whidbey Island.

Please review the rationale below – and feel free to email us at gro.t1490751305sefmi1490751305z@dra1490751305ob1490751305 with your thoughts.

The Zimfest Association Board

 

Zimfest 2017 – Rationale for the Decision to Take a Year Off

Why did the Board choose to skip a year in 2017?

  • The core members of the organizing committee have remained unchanged for several years and they need a break. The Zimfest community owes a great deal of gratitude to these people. The Board’s decision in no way suggests a failure on the part of these generous volunteers nor on the part of our paid coordinator, Claire Jones.
  • We have a wonderful and hard-working community willing to volunteer their time. However, there has been an inadequate response to calls by the Board for volunteers to help with “off-season” festival planning and organizing; difficulty in recruiting for core positions on the yearly Organizing Committees; and insufficient volunteer hours contributed during festivals to ensure smooth operations.
  • The infrastructure necessary to run Zimfest (primarily in the form of the software necessary for registration) is not yet self-sufficient and requires a great deal of work each year to develop and sustain. The bulk of this work falls on 2-3 individuals with technical expertise.
  • Beginning in 2013 the Board shifted to a centralized organizational model. The benefit of this approach has been to create continuity in organization from year to year while improving and standardizing the underlying processes involved in putting on a Festival. We believe that many improvements have resulted from this approach, but ongoing review of how best to serve the Zimfest community is an important Board responsibility.
  • The complexity of organizing Zimfest has increased over the years, in part due to challenges of working with our host facilities. Despite attempts by the Board to identify one or more “semi-permanent homes” for Zimfest to ease these complexities, we are still seeking a good match for our needs.
  • The Board recognizes that having local organizing committees can contribute to unique and successful Festivals. Since the site for the 2018 Festival has not yet been selected, the Board encourages any community that is interested in hosting Zimfest 2018 to contact us now so that we can begin discussions at this year’s Festival.
  • The Board is responsible for the financial soundness of the Festival. In recent years, the costs associated with putting on Zimfest have increased faster than revenues. During our off year, the board will focus on improving the financial model of the Festival, while keeping the Festival affordable.

What are the benefits of taking a year off?

  • It will provide the core organizing team an opportunity to regroup.
  • It will provide an opportunity to invest in needed infrastructure (e.g., registration software) with the goal of improving sustainability and reducing reliance on the same people year after year.
  • It will allow focus on finding a site for 2018 that has the potential to become a semi-permanent home for Zimfest while remaining open to a local committee organizing Zimfest in their community.
  • We are hoping that the Zimfest Community will choose to come out in force to support Zimfest in 2016. By increasing participation and revenue, we hope to enter our off-year with funds in the bank which we can invest in improving and sustaining the Festival.
  • We also hope that after a year off, the 2018 Festival will have strong participation.

What are the risks and downsides of taking a year off?

  • We will all miss an opportunity to gather as a community in 2017 to celebrate Zimbabwean music, as we have done since 1991.
  • There is potential for negative financial impact on our Zimbabwean teachers. We feel we can best serve our Zimbabwean teachers over the long term by taking this break to focus on Festival sustainability.
  • There is the possibility that skipping a year might reduce momentum in the community to help organize and attend future Zimfests.

The Board is dedicated to working diligently over the next year to improve the sustainability of Zimfest and ensure a very successful Festival in 2018. We encourage Zimfest community members to consider service on the Zimfest Association Board, the 2018 organizing committee, or to contact us to see how you can help keep the Zimfest spirit alive and thriving.

Sing-Dance-Play! Tambai Tambai! Dlala-Dlala!

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