Dear Zimfest community,
Online registration for Zimfest 2019 is now open! Visit the How to Register page on the website for instructions (please read!) and the direct link to our online system RegFox. A few new tips and reminders:
- Marketplace booth applications are also open for all new and returning vendors. Please go to the Vendor Information page for guidelines and a link to the Vendor applications. This application is not connected to the online registration form, and vendor applicants will have to make a separate payment for booths using PayPal (sorry!).
- An eleventh-hour development strengthens our efforts to make Zimfest more affordable for families – meals are now discounted for children 11 and under! See Festival Costs for prices. When you enter the age range of the person for whom you are registering in RegFox, the correct meal prices will be displayed and computed for you.
- All Zimfest registrants must confirm that they have read and agree to the Zimfest Code of Conduct. If you are not aware of this initiative by the ZA Board to ensure that the festival remains a safe and non-threatening environment for all, please read about it here.
- Zimfest Association members are exempt from the $15 Registration fee. Become a member and support Zimfest before you register.
- Those purchasing concert tickets only are also exempt from the registration fee, and can skip down to the concert ticket section in RegFox.
Enjoy the spring weather!
Claire and the OC
Music Dancing Across Borders
Greetings Zimfest community,
In an ongoing effort to respond to festival feedback and survey comments, the Zimfest Organizing Committee wishes to share with you some of the arrangements with our 2019 host institution, Western Oregon University. Our contract with WOU Conference Services includes housing in their dorm rooms (Ackerman and Butler Halls this year), dining in Valsetz Hall, the services of maintenance and groundspeople, and the use of various facilities and classrooms across campus. As with many universities, hosting conferences during the summer months allows WOU to retain their employees on the payroll rear-round. In order to keep the cafeteria open and food service workers employed during the summer, WOU Dining requires conference groups to purchase meals from them. This is the reason why Zimfest and WOU require festival attendees staying on campus to purchase WOU meals. Our relationship with WOU is a mutual one: they support Zimfest (and they have been very supportive of us as a non-profit!) and we, in turn, support WOU Housing and Dining Services.
- A number of people complained in 2018 about the lack of flexibility in meal purchasing, so we have negotiated a new set of meal plans. WOU requests that each participant staying in the dorms pre-purchase at least two meals for each night. Those who do not wish to purchase the All-Meal plan (Thursday dinner through Monday breakfast) may select any combination of two meals for each night signed up for in our registration system. For more details, see On-Campus Dining on the website.
- Another of the problems encountered in 2018 was that tent campers in the football practice field were subjected to flying footballs at 7 a.m.! WOU people have responded with a new location for tent campers: the Hammer Throw area, a shady square next to the football stadium. They promise there will be no hammer-throwers during Zimfest! For details, check On-Campus Housing (scroll down to the middle of the page).
- By popular request, we will be publishing the workshop schedule before registration opens, so that people registering large groups will be able to plan ahead. Look for that publication within the next 10 days!
- The OC and Tech committees are still targeting early May as the opening date for Zimfest 2019 registration. Woo hoo!
Thanks for reading,
Zimfest 2019 OC