Zimfest News Blog

Welcome to Our New Blog to Email System

Greetings, Zimfest email subscribers (and readers on the festival web site),

Welcome to our new email system. Zimfest news is posted on the Zimfest News Blog and sent to subscribers via email. You can choose which types of email you want to receive from us.

The board and festival organizers post announcements on the blog, and they are automatically emailed to subscribers at 4:00 am the next morning.  We’ve been using this system for quite a while and just expanded it to include our entire large email list.

Zimfest news is always available on the festival web site — see the Zimfest News Blog.

News Categories

Each news post is assigned to one of three categories: Festival News, Festival Details, or Zimfest Association News. You can customize your email subscription to receive only the categories you want. See the Subscribe web page for details on the categories — https://zimfest.org/news/subscribe/

Please click the “update subscription preferences” link at the bottom of this email. That link enables you to choose which types of email you receive from us, and whether it comes in plain text or HTML format. (If you’re having trouble viewing this, choose text format; otherwise most folks prefer the layout and colors of HTML format.)

The vast majority of our email subscribers currently receive only the major “Festival News,” but many of you will want to receive all three categories, and perhaps comments as well.

Comments

Comments are public replies to Zimfest news. You can post a public reply in response to most of our emails. Clicking the Reply link will take you to that blog post in your web browser and you can post your reply there. Your comment will appear on the web site after it’s approved by our moderator. Comments are also emailed (the next morning) to subscribers of the Comments category.

—Larry Israel
Web, blog and email manager
Zimfest Technical Committee

Posted In: Festival News
Tagged With: ,
No Comments

Zimfest Requests Your Help

Dear Zimfest Enthusiasts:

We hope that you are doing well and wish you the best for the coming year! We are looking forward to seeing many of you once again at WOU in Monmouth, Oregon for this year’s Zimfest – August 11th-14th.

We are writing at this time on a matter of great importance to the Zimfest Community. As you know, Zimfest depends on volunteers for its survival. The board is comprised entirely of volunteers. The work at the festival is done by volunteers. And perhaps most importantly – each year a dedicated group of volunteers forms the organizing committee for the upcoming festival. We are fortunate to have a paid festival coordinator in Claire Jones. However, as has been noted previously, the amount of work that Claire does compared to the amount that she is compensated really amounts to her volunteering a fair bit of her time as well.

Each year, it has become progressively more difficult to recruit an organizing committee. As a board, we have taken steps to reduce the burden on the organizing committee (e.g., having Claire provide continuity as coordinator from year to year; repeating the festival at the same location to avoid re-inventing the way we do things). Nevertheless, the inability to recruit an organizing committee is a bad sign for the Zimfest Association. If we as a community cannot address this problem, the board may be forced to consider additional steps to reduce the burden on the organizers such as holding the festival every other year.

We recognize that many of you are very busy. It’s a sign of the times. Nevertheless, if Zimfest is something that’s important to you, we ask that you dig deep and find time to join this year’s organizing committee. The 2016 Zimfest Organizing Committee currently includes:

Claire Jones – Festival Coordinator
Alex Weeks – Online registration and website
Jake Roberts – Registration payment system; Onsite Registration lead
Michael Beardsworth – Concert Producer; Evening concert management
Marilyn Mohr – Zimbabwean Guest Coordinator
Carla Starck – Volunteer Coordinator

The leadership roles that are still open include:
Concert Programmer
Workshops and Teachers Coordinator
Marketplace coordinator

In addition, participants are needed to help out more generally. If full responsibility for any of these roles sounds overwhelming, it is certainly possible to share the job with another person. If you have questions about what’s involved, how the organizing committee operates, how much time it is likely to take, we encourage you to email Claire for more information (claire.jns1 {at} gmail (dot) com).

We hope that several weeks from now, we can report back with good news that we have a fully staffed organizing committee. In the event that we continue to struggle with recruitment, we will need to consider other alternatives and begin asking more challenging questions regarding the sustainability of the current Zimfest operating model.

We look forward to hearing from many of you!

—The Zimfest Board

Posted In: Festival News
Tagged With: , ,
2 Comments

December Board Meeting Minutes

Minutes from the December 13th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

Marimbas for the Zimfest Association

Hello Zimbabwean music enthusiasts,

The Zimfest Association is exploring the possibility of acquiring its own marimbas to be used in workshops during our annual festival. The idea is that we would own one or more full sets guaranteed to be available year after year, which we would keep properly tuned and maintained. To that end, we are seeking donations of individual instruments or groups of instruments. If you, or anyone you might know, has an instrument(s) that you are no longer using, please consider donating or selling it/them at a reduced rate to Zimfest. The Zimfest Association can offer a tax-exempt donation receipt for the donation. If you can’t afford to donate the entire value of the instrument, consider creative ways that you or your group could fund-raise to reimburse you for the donation. Ideas for this could be shared on Dandemutande. Naturally, the instruments we seek would need to be in good condition so that we can build quality ensembles for our workshop participants. Let’s get this ball rolling! Please respond to Margie: nwredwood (at) gmail dot com. THANKS!

Margie Smith

Posted In: Zimfest Association News
Tagged With: ,
No Comments

ZA Festival Policies and November Board Meeting Minutes

Now posted on the festival web site are Zimfest Association Festival Policies, and minutes from the November 8th meeting of the Zimfest Association board of directors.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

October Board Meeting Minutes

Minutes from the October 11th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

Zimfest Association Annual Campaign

Dear Zimfest Association Friends and Members:

We hope that you are all doing well and have already marked your calendars for August 11-14th, 2016 for the next Zimbabwean Music Festival which will be held at Western Oregon University in Monmouth, Oregon.

The holiday season is approaching, along with Zimfest’s Annual Campaign and Membership Drive. This will be the third year of our campaign. The festival itself provides some income to the Association but the funds are insufficient to sustain and grow the Association.

Become a Member of the Zimfest Association

Two years ago, we changed the way membership to the Zimfest Association is handled. The term of membership now runs for a full calendar year from January 1st until December 31st. Our goal is to have all recurring Zimfest participants be members of the organization. The minimal fee of $25 will allow a Regular member to attend the festival without paying a registration fee of $12. In addition to Regular memberships, Family, Couple, Teacher and Lifetime memberships are also available. Members may choose to have their names published on the website and in the Festival Guide. Please refer to the membership page to renew or initiate a membership. It is our hope that a healthy dialogue about the festival and association can emerge from a membership that feels a sense of ownership in the Zimfest Association.

Provide Charitable Donations to the Zimfest Association

While fees from membership are a great start, our long term financial stability will take more money than membership fees alone can raise. For this reason, we are also soliciting tax-deductible donations to the Zimfest Association. These donations have proven invaluable to ensure our financial health. Please consider a donation to help the Association continue its efforts to put on the best Zimbabwean music festival in North America. Your contributions really do make a difference! If your company supports matching donations, please don’t forget to complete the paperwork which would allow your company to match your contribution–often dollar for dollar.

We hope that you will seriously consider becoming a member of the Zimfest Association for the 2016 calendar year, as well as making or enabling a charitable contribution. If each Zimfest member can find a willing donor within your extended network, we will be well on our way towards sustainability! Your contributions are tax-deductible either in the 2015 or 2016 tax year, depending on when you make your payment. Please visit our Membership and Donation page on our website at https://zimfest.org/membership for instructions on how to make a contribution.

Other Ways to Contribute

Finally, we’d like to remind you of two ways that you can donate to Zimfest on a ongoing basis.  First, when shopping on Amazon you can support Zimfest by choosing Zimfest Association as the organization you would like to receive 0.5% of the price of your eligible AmazonSmile purchases (see https://zimfest.org/blog/2014/support-zimfest-when-you-shop-at-amazon-com/). Also, for anyone who sells items on EBay, you can choose to donate a percentage of the final sales price to the Zimfest Association. See http://givingworks.ebay.com/charity-auctions/my-causes for more information.

Thanks for all that you do to make Zimfest a success.

Please contact us to learn more at . We also encourage you to review recent board activities on the Zimfest blog which can be found at https://zimfest.org/blog/

Best wishes for a wonderful holiday season…

—The Zimfest Association Board

Posted In: Zimfest Association News
Tagged With: , , , , , ,
No Comments

Zimfest – It Takes a Village

Hello Zimfest folks,

The Zimfest Association Board and I recently made the announcement that the 2016 Zimbabwean Music Festival will be held at Western Oregon University in Monmouth OR, August 11-14, 2016. I am happy to say that the Tech Committee has already started meeting in preparation for the next festival, and we are targeting mid-January for online applications to open on the festival website at https://zimfest.org. There is much to do before that date, and I am actively recruiting team members to work on the Zimfest Organizing Committee. It really does take a village—we are in desperate need of people who can give up some time to make the next Zimfest a great one! Helping out with the annual Zimfest gathering is a great way to give back for all the joy and enrichment you have experienced through this wonderful music.

What You Can Do to Help

If you have the time and commitment, volunteer for the core organizing committee (OC), members of which meet regularly via skype and take responsibility for major areas of the festival. We still need people to work on the following: Teacher and Workshop Scheduling; Concert planning and Performer Liaison; Zimbabwean Guest Coordinator; and Marketplace Coordination. Some jobs take a fair amount of time leading up to and at the festival, but do not require you to meet regularly with the OC: Instrument Procurer and Coordinator; T-shirt production and sales; Registration (non-tech) lead.

If you have small chunks of time, there are many other tasks that you can do before (as well as at) the festival: publicity and marketing; website content proofing and updating; festival guide proofreading; coordinating Portland shuttles and airport pickups/drop-offs.

If you are a group that would like to work on a project together there are several opportunities: work party to put together registration packets; festival decorations; festival signage; festival site cleanup crew.

Please let us know if and how you can help: e-mail: or , or phone me at 206-328-4011.

Happy Turkey Day,

Claire Jones
Zimfest Coordinator

Posted In: Festival News
Tagged With: , , ,
No Comments

September Board Meeting Minutes

Minutes from the September 20th meeting of the Zimfest Association board of directors have been posted.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

Zimfest 2016 Announcement

Dear Zimfest Community,

The Zimfest Board and I are pleased to announce the dates and location for next year’s festival. Zimfest 2016 will return to the campus of Western Oregon University in Monmouth, OR. The dates of the festival will be August 11-14, 2016.

The feedback we have received from Zimfest 2015 participants has been positive about this site, and we look forward to focusing our collective energies on improving the festival rather than starting over in a new location. As 2015 participants are aware, the town of Monmouth is in the heart of the beautiful Willamette Valley, wine country, with easy access to the Oregon coast.

I am recruiting volunteers now to form an organizing committee! If you would like to be involved in planning and organizing Zimfest 2016 in any way, shape or form, please e-mail me: claire-at-zimfest-dot-org. Feel free to ask about opportunities large and small to help out before and/or during the festival.

Best regards,

Claire Jones
Zimfest Coordinator

Posted In: Festival News
Tagged With: , , , ,
No Comments

July and August Board Meeting Minutes

Minutes have been posted from two meetings of the Zimfest Association board of directors: the July 12th board meeting, and the August 16th Board/Village Meeting at Zimfest.

Posted In: Zimfest Association News
Tagged With: ,
No Comments

Zimfest 2015 Survey

We hope you were able to attend Zimfest this year. (If not, we look forward to seeing you at a later Zimfest!)

Thank you for coming to Zimfest 2015! We all hope you had a wonderful time. As we have done in past years, we would like to hear about your experiences so that we can make Zimfest better in the years to come. And to make that easier for you, this year’s survey is much simpler than in the past. Please take a few moments to share your thoughts about what works and what can be better. You are also welcome to share any other thoughts you have about Zimfest or Zimfest Association. We welcome your input!

https://zimfest.org/overview/survey/

Thank you!

2015 Zimfest Organizing Committee
Zimfest Association Board of Directors

Posted In: Festival Details
Tagged With: , , , ,
No Comments