Zimfest 2019 will again be held at Western Oregon University (WOU) in Monmouth, Oregon from 8 to 11 August. We sincerely hope that you will be able to join us. Please read the information below carefully.
Vendor applications will be available in early May, 2019.
Zimfest Market Criteria
Zimfest is an annual celebration of Zimbabwean music and culture. In keeping with the spirit of this gathering, musical instruments and merchandise offered for sale at Zimfest 2019 should be of Zimbabwean or related African origin. Please note that due to WOU restrictions, we cannot have vendors selling food at the Zimfest Marketplace.
All vendors and their helpers are subject to the same rules and regulations as other Zimfest participants. This includes compliance with the Zimfest Code of Conduct and advance purchase of rooms and required meals online (if you are staying on campus).
The Zimfest Marketplace and Afternoon stage will be located in “The Grove,” an open area with trees around the periphery. The Grove is convenient to the Werner University Center, site of Zimfest Registration, and links the WOU campus residential and academic areas. Free parking for Zimfest attendees will be available in Parking Lot F just south of the Grove.
Vehicles may access the Grove via the road that runs behind the Werner University Center (see WOU Map). Overnight storage will be in a locked room in Ackerman Hall (one of the dorms we will use for housing), on the north edge of the Grove. There will be a limited number of handcarts available to move vendor items.
Please note that WOU does not allow the use of tent stakes in the Grove, so you will need to use weights or some other means of anchoring vendor canopies.
Space in The Grove, one 6’ table, and two folding chairs and a limited amount of secure indoor storage are included in the vendor registration fee. We have ample space in this location, so there is no need to limit yourself to a 10’x10’ canopy as has been the case in previous venues. Please bring your own table coverings.
- $75 registration fee for each commercial vendor
- $50 registration fee for each non-profit organization (please provide documentation of IRS 501(c)(3) status with application)
- 5% commission on sales above $500. The sales commission will be collected on Sunday afternoon at the end of the festival, so please keep track of your sales on a daily basis. Zimfest relies on the honesty of vendors to accurately report sales and pay accordingly.
- Additional support is available at the following rates:
- Each additional (6-foot) table — $10
- Each additional chair — $2
- Electricity (110 volt) to table — $10
- 10’x10’ pop-up canopy* — $100
* Reservations for canopies should be made at the time of application, and no later than the application deadline of 20 July.
There will be a late fee of $25 charged for vendor applications submitted after the deadline.
Marketplace Dates and Hours
You are welcome to begin setting up your booth on Thursday August 8, between 12 and 5 p.m..
|Thurs Aug 8||Marketplace set-up noon – 4:00 PM; no sales|
|Friday Aug 9||Marketplace is open 10:00 AM – 5:00 PM|
|Sat Aug 10||Marketplace is open 10:00 AM – 5:00 PM|
|Sun Aug 11||Marketplace is open noon – 5:00 PM|
Please note: All tables, chairs, and canopies must be returned to Zimfest/WOU and the indoor storage area must be emptied by 6:30 p.m. on Sunday, 11 August.
Food and Lodging
If you will be staying on campus, you and your staff must register for your rooms and required meals at the same time as you submit your vendor application. WOU Housing does not allow more than one person in a single room, or more than two people in a double room. Be aware, however, that there is no limit to the number of people on a camping pass, and WOU does not require campers to purchase meal plans. See On-Campus Housing for more info. The deadline for purchasing housing and meals online is July 20, and there will be no rooms available for purchase onsite.
Marketplace Vendor Application
Once you have submitted your application, you will need to return to this page to pay (see below).
Vendor Payments through PayPal
Once you have completed the Vendor Application, you may choose to pay your vendor registration fees through PayPal:
APPLICATION DEADLINE: 5:00 p.m., SATURDAY, JULY 20, 2019.
A LATE FEE WILL BE CHARGED FOR APPLICATIONS RECEIVED AFTER THIS DATE.
Zimfest 2019 Marketplace Coordinator