Vendor Information

Zimfest 2020 will be held at The Evergreen State College in Olympia, Washington from July 30 to August 2. We sincerely hope that you will be able to join us. Please read the information below carefully.

Zimfest Market Criteria

Zimfest is an annual celebration of Zimbabwean music and culture. In keeping with the spirit of this gathering, musical instruments and merchandise offered for sale at Zimfest 2020 should be of Zimbabwean or related African origin. Please note that due to Evergreen restrictions, we cannot have vendors selling food at the Zimfest Marketplace.

All vendors and their helpers are subject to the same rules and regulations as other Zimfest participants. This includes compliance with the Zimfest Code of Conduct and advance purchase of rooms and required meals online (if you are staying on campus).

Market Location

The Zimfest Marketplace and Afternoon stage will be located in the Evergreen Athletic Fields, an open area just south of the student residences and east of the College Recreation Center. This area is convenient to the Housing Community Center (HCC, site of Zimfest Registration). Parking for Zimfest attendees will be available in Parking Lot F north of the student residences. .

Vehicles may access the Field via the road that runs west of the student residences from Driftwood Road (see Evergreen Map). Overnight storage will be in a locked room next to the Evergreen Housing office (in one of the dorms we will use for housing), north of the Marketplace area. There will be a limited number of handcarts available to move vendor items.

Please note that Evergreen does not allow the use of tent stakes in the Grove, so you will need to use weights or some other means of anchoring vendor canopies.

Vendor Fees

Space in The Grove, one 6’ table, and two folding chairs and a limited amount of secure indoor storage are included in the vendor registration fee. We have ample space in this location, so there is no need to limit yourself to a 10’x10’ canopy as has been the case in previous venues. Please bring your own table coverings.

  • $75 registration fee for each commercial vendor
  • $50 registration fee for each non-profit organization (please provide documentation of IRS 501(c)(3) status with application)
  • 5% commission on sales above $500. The sales commission will be collected on Sunday afternoon at the end of the festival, so please keep track of your sales on a daily basis. Zimfest relies on the honesty of vendors to accurately report sales and pay accordingly.
  • Additional support is available at the following rates:
    • Each additional (6-foot) table — $10
    • Each additional chair — $2
    • Electricity (110 volt) to table — $10
    • 10’x10’ pop-up canopy* — $100

* Reservations for canopies should be made at the time of application, and no later than the application deadline of 20 July.

There will be a late fee of $25 charged for vendor applications submitted after the deadline.

Marketplace Dates and Hours

You are welcome to begin setting up your booth on Thursday August 8, between 12 and 5 p.m..

Thurs July 30 Marketplace set-up noon – 5:00 PM; no sales
Friday July 31 Marketplace is open 10:00 AM – 5:00 PM
Sat Aug 1 Marketplace is open 10:00 AM – 5:00 PM
Sun Aug 2 Marketplace is open noon – 5:00 PM

Please note: All tables, chairs, and canopies must be returned to Zimfest/WOU and the indoor storage area must be emptied by 6:30 p.m. on Sunday, 11 August.

Food and Lodging

If you will be staying on campus, you and your staff must register for your rooms and required meals at the same time as you submit your vendor application. Evergreen Housing does not allow more than one person in a single room, or more than two people in a double room. See On-Campus Housing for more info. The deadline for purchasing housing and meals online is July 20, and there will be no rooms available for purchase onsite.

Marketplace Vendor Application

Once you have submitted your application, you will need to return to this page to pay (see below).

Go to Vendor Application

Vendor Payments through PayPal

Once you have completed the Vendor Application, you may choose to pay your vendor registration fees through PayPal:

APPLICATION DEADLINE: 5:00 p.m., SATURDAY, JULY 20, 2019.
A LATE FEE WILL BE CHARGED FOR APPLICATIONS RECEIVED AFTER THIS DATE.

Contact Information

Kyra Skaggs
Zimfest 2020 Marketplace Coordinator