The Zimbabwean Music Festival is made possible through the charitable stewardship and contributions of time of many generous volunteers. Listed here are tasks that festival attendees can sign up for during online registration, in advance of the festival. Plan ahead and make your volunteer time a valuable part of your festival experience!
Task Groups
Tasks are organized into seven task groups:
Festival Setup
Stage Setup
Assist Concert Production load in and set up equipment for concert venues, day and evening stages. Report to Concert Production Lead at Outdoor Stage area.
Signage Setup
Help Staff post signs around campus to help attendees navigate efficiently. Must be physically able to walk around campus. Reports to the Volunteer Coordinator in registration area.
Workshop Instrument Setup
Move instruments (mostly marimbas) from vehicles to classrooms. Must be physically able to manage large and bulky instruments. Supervised by the Lead Instrument Wrangler. Check in at the volunteer table in the registration area.
General Festival Setup
Help with jobs previously not assigned in preparation for the start of the festival on Thursday. Report to Volunteer Coordinator in registration area.
Decorations: Evening Concert and Marketplace
Set up decorations and banners at evening concert hall and marketplace stage on Thursday. Reports to the Festival Coordinator in registration area.
Marketplace Setup & Storage
Assist with moving rolling carts from marketplace to locked storage for later use. Report to Marketplace Coordinator near Zimfest Booth in Marketplace.
Registration
Registration Desk
Welcome folks as they arrive at the registration desk! Respond to questions, issue pre-registration packets, and pass registrants through to the Volunteer Desk. Must be friendly, organized and have good people skills. Report to the Registration Lead at registration desk. Note: Most shifts begin with 15 minutes of training.
Volunteer Table
Come help Staff with errands. Report to Volunteer Coordinator in registration area.
Workshops
Workshop Support
Work with the Workshop Coordinator to move small instruments (mostly mbiras, drums and additional equipment) between classrooms as needed for teaching. Reports to the Workshop Coordinator in the registration area.
Workshop Eval Assistant
Thursday shift: Assist Volunteer Coordinator prepare evaluation packets and distribute to all classrooms.
Evening shifts: Collect completed evaluations each day after last session, and compile at Registration Desk as instructed. Must be able to walk around campus. Tasks are very time specific, immediately after workshops while buildings are still unlocked. Shifts are short! Please consider enrolling in all 3 evening shifts! Report to the Volunteer Coordinator in registration area.
Marketplace
Marketplace Daily Setup / Takedown
Help set up or take down the Marketplace as directed by Marketplace Coordinator. Includes helping to get materials to and from storage, as needed. Report to Marketplace Coordinator near Zimfest Booth in the Marketplace.
Marketplace Zimfest Booth
Sell Zimfest t-shirts and posters at the Zimfest Booth. An accounting sheet must be kept detailing all sales and money received. Money will be kept secured at all times. Report to the Zimfest Booth Manager at the Zimfest Booth in the Marketplace.
Afternoon Stage
Afternoon Stagehand
Assist Afternoon Stage Manager with setup and breakdown tasks, including moving instruments (mostly marimbas) to and from afternoon stage. Moving can be to and from vehicles or classrooms — others doing this will be performers. Also support performers by putting ice and water in the cooler provided. Report to Afternoon Stage Manager at the stage in the Grove.
Evening Stage
Evening Stagehand
Move instruments (mostly marimbas) to the back of the stage before the evening concert. Also move instruments between sets during the evening concert, and move instruments back to vehicles, classrooms or backstage after the concert is over. Reports to the Concert Production Manager. Check in at backstage door to the right of the stage inside concert hall (& Thursday concert at outdoor stage).
Evening Concert Door and Ticket Sales
Collect all tickets from people going into the evening concerts, and sell tickets to those who do not have them. An accounting sheet must be kept showing all tickets sold. Money will be kept in the cash box and secured at all times. Check rosters of performers for free entry and return rosters to Concert Coordinator. Report to the House Manager, found at the front door on the evening concert hall. All merchandise sales are the responsibility of performers, not Zimfest staff.
Festival Takedown
Workshop Instrument Takedown
Move instruments (mostly marimbas) from classrooms into vehicles on Sunday afternoon and Monday morning. Must be physically able to manage large and bulky instruments. Supervised by the Lead Instrument Wrangler. Check in at the volunteer table in the registration area for instructions.
Marketplace Takedown
Assist Marketplace Coordinator recover all WOU tables and chairs used in The Grove and Werner Hall and restock them onto carts (previously stored in Room 140). Report to Maarketplace Coordinator at Zimfest Booth.
Marketplace Decoration Takedown
Take down the decorative banners from the Marketplace on Sunday afternoon. Reports to the Marketplace Coordinator at Zimfest Booth.
Evening Concert Decoration Takedown
Take down the decorations in the evening concert hall at the end of the Sunday night concert. A great shift for those who dance till the very end. Reports to the Festival Coordinator, found in the concert hall at the end of the show.
General Festival Cleanup & Signage Takedown
Help with cleanup or dismantling after the festival ends on Monday morning including removing directional signage and posters from around campus. Reports to the Volunteer Coordinator. Check in at the volunteer table in the registration area.
