Registration Information

Registration Instructions:
Mail-in and On-line

To sign up by mail for workshops, concert tickets, meals, and accommodations at Seattle Pacific University, please detach and fill out the Registration Form. Information on accommodations and meals at SPU can be found on the Accommodations page.

When registering for a workshop, please indicate a second choice for each workshop you choose. Also, be sure to read the information about participant playing levels before you choose your workshops. Do not sign up for any workshop that is beyond your level of experience.

We will accept registration forms by mail only (no faxes), and they must be accompanied by check or money order (no credit cards accepted). All forms postmarked June 22 or earlier will be processed together. They will be randomized to ensure an equal chance at receiving first choices for workshops (the lottery). After the lottery is run, registrants may go on-line to find out their current enrollment and to check the status of each workshop (open/full). You will only receive a mailed confirmation if we have been unable to register you for your first and/or second choices of workshops. All registrants will receive a complete confirmation packet when they check in at the festival.

Registration forms postmarked after June 22 will be gladly accepted and will be processed on a first-come, first-served basis. Do not mail any forms or payments after July 1; instead, bring them with you to the registration desk at the festival and we will make every attempt to accommodate you.

On-line registration is again an option this year, thanks to the system set up by the organizers of Zimfest 2001. Before you can register for any fee-based events, you must send us your check in the mail and wait several days for us to credit your payment. Please mail a Payment Voucher along with your check so that we know whom to credit for the payment. Then you can go on-line to register by going to www.zimfest.org. Click the link to Registration and follow the instructions to create your user name and password. The on-line system allows you to control your own registration choices or enrollment. However, your changes may not exceed the amount you have already paid, and all payments must be made by mail only. The on-line registration system will probably be frozen (no changes allowed) for a few days starting July 1 while the lottery is being completed. After pre-registrations are finalized, you can go on-line to find out what classes you are in, and you can make changes to your enrollment based on current workshop openings.

On-Site Registration

You don’t have to register in advance. You can simply come to the festival and register on-site, although you won’t have as many workshops choices. Workshops are first-come first-served, and many of them will be full (closed) by then. Registration hours are listed in the Daily Schedule.

Canadian Rates

The Zimfest 2002 organizing committee has decided to offer a discount rate for workshops at this year’s festival for those residents of Canada who wish to request the discount. Workshops will be $12.50 per class hour whether paid for in US dollars or Canadian dollars. We cannot discount all fees, however, but hope that this reduction in fees will provide an incentive to our Canadian kin to attend the festival this year. We missed many of you last year in California!

For those residents of Canada wishing to claim the 2002 Zimfest discount Canadian rate for workshops, pay only Canadian $12.50 per workshop hour. Please write on your registration form or payment voucher that you wish to be given the discount.

All other Zimfest fees (materials fees, concert tickets, meals and accommodations) paid in Canadian dollars must be paid at the rates shown below. These rates were calculated using the official exchange rate of 1:1.5402 as of 6/14/02 and are now “frozen” for Zimfest 2002. If you are registering on-line, the system will display your totals in US dollars only, so please calculate your totals in Canadian dollars and note them on your payment voucher.

• Workshop fees: US $12.50 per hour = Can $19.25 (for those not claiming the discount)
• Materials fee: US $5 for one Crafts workshop, $10 for both = Can $7.70 and $15.40
• Concert tickets (ages 13 and older): “3 concert” packages US $30 = Can $46.20; single concert ticket for Fri, Sat or Sun nights US $12 = Can $18.48
• Concert tickets (ages 6-12): “3 concert” packages US $15 = Can $23.10
• Concert tickets for performers: “3 concert” ticket packages US $12 = Can $18.48
• Zimbabwean Dinner (Saturday night):
  ages 13 and older: US $10 = Can $15.40
  ages 6-12: US $5 = Can $7.70
  (under 6 free)
• SPU Housing and meal costs:
  Private Room: US$35/night = Can $53.91
  Semi-private Room: US $25/night per person = Can $38.50
  Breakfast: US $6.50 = Can $10.00
  Lunch: US $8.75 = Can $13.48
  Dinner: US $10 = Can $15.40

Summary of Fees

• You need to register separately for each event; there is no ticket for the whole festival.
• All workshops cost $12.50 per hour.
• Evening concert tickets cost $12 for each concert in advance ($6 children 6-12), or $15 for each concert at the door ($6 children 6-12), or $30 for all three concerts in advance ($15 children 6-12). Children 5 and under are free.
• Afternoon concerts are free, no tickets or registration required.
• Community Conversations are free events, no tickets or registration required.
• Housing at SPU and in private homes must be reserved through Zimfest, in advance. See the Accommodations page for details, deadlines, and rates.
• Zimbabwean dinner (Saturday night) tickets cost $10 each ($5 children 6-12; 5 and under free).
• Some discounts are available for residents of Canada. See Canadian Rates.

Festival Refund Policies

Cancellation Refunds: Requests for refunds if you are unable to attend the festival will be accepted until July 10. NO FESTIVAL CANCELLATION REFUND REQUESTS WILL BE ACCEPTED AFTER THIS DATE. Refund checks will be issued approximately one week after the festival, minus a $15 administrative fee (in US funds).

Workshop Refunds: If you do not get into a workshop for which you have registered, we will give you credit toward another workshop that you can register for BEFORE or DURING the festival, as available. You may register for these additional workshops by mail or on-line, or you may wait until you arrive at the festival. By the end of the festival, if you still haven’t used up your Zimfest 2002 credit, you may request a refund. We will place a refund box at the registration desk in which to put your request. You may also mail in workshop refund requests up until one week after the festival. WE WILL NOT ACCEPT WORKSHOP REFUND REQUESTS POSTMARKED AFTER AUGUST 15. It’s our goal as festival organizers to offer you so many great workshops that you won’t need a refund!